Preservation of any individual's privacy is important to the group of persons forming the Association known as Accountability Scotland. The Association is committed to letting anyone registering an interest on the web site know how that information is used, including the registrant's personal information and to making only responsible use of the data. In particular the Association respects:
- Lawfullness, fairness and transparency,
- Purpose limitation,
- Data minimisation,
- Storage limitation,
- Integrity and confidence,
The Association is exempt from registration with the ICO Data Protection Register because there is no obligation arising out of the three tests to be applied, viz:
- There is no obligation to pay fees
- The data we collect is exempt
- The Association's activities do not require a Data Protection Officer
However, the Treasurer and Web Master remain responsible for looking after the data which the Association collects in order to keep it's affairs in order.
Information about Registrants
The Association collects essential personal information from an individual when they register on the web site. This includes the registrant's name, title, email address, physical address, and telephone number etc.
The Association's use of this information
A registrant's personal information is only used to process registrant's requests, and to provide registrants with information relating to the Association's activities.
The Association does not share any information with any other body or organisation.
Information that has not been used for ten years will be discarded.
At intervals not exceeding five years, registrant's information will be verified
The Association takes all reasonable precautions to prevent the loss, misuse or alteration of information provided by an individual.
Communications in connection with the Association's activities are sent by email. For ease of use and compatibility, communications are not sent in an encrypted form. Email is not a fully secure means of communication. Whilst the Association endeavours to keep its systems and communications protected against viruses and other harmful effects it cannot bear responsibility for all communications being virus-free.
Dated 7th Januray 2019